Set your requirements
Choose the documents your business wants to collect. Start with examples or build your own list.
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Purpose-built contractor document controlBeta
Stop chasing contractors for expired documents. Get current evidence, not just reminders.
Contractors upload the evidence themselves. Your team reviews each submission, sees what is missing, and keeps one current record of what was received, approved, or rejected.
14-day free trialNo card requiredSetup in minutes
Good morning
ABC Facilities
42
Total
31
Ready
7
Attention
4
Not ready
Requires attention
View allNorthstar Scaffolding
2 documents expiring
Oakfield Civils
Employers' liability missing
Horizon Mechanical
RAMS uploaded 18 min ago
The problem
The spreadsheet stops here
Reminders tell you that a date is approaching, but they do not prove a document was received or reviewed. ContractorKeep replaces inboxes, spreadsheets, and manual follow-ups with one live evidence record. Set one requirement for everyone or only the contractors it applies to, so your team can answer what is missing and what was last approved.
From request to replacement
How ContractorKeep works
Set the standard your business needs, give contractors a simple way to respond, and keep the record current.
Invite contractors
Send a secure upload link. Contractors submit documents directly, without an account, and see only what you request.
Stay ahead automatically
Approve submissions once, then let expiry tracking and reminders keep the records moving.
Focused, not bloated
Everything needed to stay in control
No sprawling contractor platform. Just the evidence workflow your team needs every day, from secure upload through review and renewal.
Current evidence, not just dates
Current files, previous versions, approval decisions, and expiry dates stay together on one contractor record.
Automatic reminders
Chase replacements at 30, 14, 7 days and on expiry without building calendar reminders.
Contractor-submitted evidence
Contractors upload PDF, JPG, or PNG documents through an expiring private link, without creating an account.
Clear team ownership
Owners, admins, and members have practical permissions without exposing billing controls.
Expiry at a glance
See what is current, approaching expiry, missing, rejected, or waiting for review.
An audit trail that lasts
Sensitive changes and reminder outcomes are recorded without putting documents in logs.
Useful in seconds
A clear view of every contractor
Start with the action list, not another report. Review new uploads, fix missing documents, and see upcoming expiries from the moment you sign in.
- Live Ready, Needs attention, and Not ready totals
- Prioritised review and expiry queues
- Complete document and reminder history
Contractors
Updated just now
ABC Electrical Ltd
All 4 documents current
Northstar Scaffolding
2 documents expiring
Oakfield Civils
Employers' liability missing
Horizon Mechanical
RAMS uploaded 18 min ago
Ready, Needs attention, and Not ready are internal document workflow status, not legal certification.
Who it is for
Built for teams that rely on contractors
Construction & trades
Keep insurance, RAMS, and chosen qualification records organised across subcontractors.
Facilities & property
See which suppliers have current documents before the next job or site visit.
Operations teams
Replace shared folders and manual follow-ups with one accountable process.
No permanent free tier
Simple pricing that grows with you
14-day free trial, no card required. Controlled beta workspaces keep their 30-day Business-feature preview.
Starter
For small teams getting contractor documents under control.
£19 / month
- Up to 50 contractors
- 3 internal users
- Document tracking and reminders
- Contractor self-upload and review history
Business
For growing teams managing a larger contractor base.
£39 / month
- Up to 250 contractors
- 10 internal users
- Advanced filters and CSV exports
- Configurable reminder schedules
Larger
For larger contractor networks and teams.
Contact us
- More than 250 contractors
- More than 10 internal users
- Discuss multiple workspaces or larger deployments
Security built into the workflow
Tenant isolation at the database, private file storage, expiring upload links, role controls, MFA capability, and an audit trail are product requirements, not premium add-ons.
Make the next document chase your last.
Start with a 14-day free trial, no card required. Controlled beta workspaces keep 30 days of Business features.